For School Districts

District Communication,
Controlled and Compliant

One platform for parent communication, digital forms, and permission slips — with a complete audit trail for every message and signature.

Book a Demo Prefer email? tyler@rosterrec.com

The Reality

You already know the risks

Coaches are texting parents from personal phones. Teachers are using GroupMe for classroom communication. Permission slips go home in backpacks and never come back. When something goes wrong, there's no record of what was said or agreed to.

New state laws like Kansas HB 2299 now require districts to provide monitored, savable, traceable, and transparent communication tools. Personal texting and unmonitored apps are no longer acceptable.

Districts are replacing these tools with a single, controlled system.

What This Replaces

GroupMe and personal texting

Paper permission slips

Email chains and missed replies

Spreadsheet tracking

Unmonitored communication apps

Lost or incomplete forms

Replaced by one district-controlled system with full visibility into every message, form, and signature.

The Solution

Everything your district sends, signs, and audits — in one place

RosterRec is the platform your district uses for parent communication, digital forms, and electronic signatures. Every message is archived. Every signature is recorded with a verifiable audit trail. Every action is traceable.

Communication Control

Classroom, school, and district-wide messaging
No direct student-to-staff messaging — ever
Parent-only communication model
Every message permanently archived and searchable
Broadcasts with targeted delivery by school, grade, or role

Digital Forms & Permission Slips

Create and send forms in minutes — no paper
Per-child tracking: one form per child, clearly labeled
One parent signature completes the form (or require both)
Payment instructions with private assistance option
Due dates, reminders, and completion tracking

Electronic Signatures

Captured with ESIGN-style consent, typed signature, timestamp, IP address, and document integrity tracking
Typed legal name (deliberate, not pre-filled)
Consent disclosure shown before every signature
Forms cannot be altered after signing
IP address, timestamp, and device recorded
Signed records are retained and protected from user modification

Full Audit & Transparency

Search signatures by student, parent, form, or date
Filter by school, grade, classroom, or school year
View exactly who signed, when, and from where
Export records to CSV for legal or compliance requests
Message archive with full-text search across all channels

If a question ever comes up, your district shows exactly what happened — instantly.

Compliance

Built for school compliance — not retrofitted

Kansas HB 2299 Requirements

Monitored — All communication through district-controlled channels

Savable — Messages remain in the archive even when hidden from normal view. Exportable to CSV

Traceable — Full audit trail — who, what, when, from where

Transparent — District admins have full visibility into all communication

Students never log in. Ever.

Students are data records — name, grade, class. They never log in, never send messages, and never interact with the platform. All communication goes through parent accounts. This is enforced by architecture.

How It Works

Five steps. That's it.

Staff creates a message or form

Teachers create from their classroom. Principals from their school. District admins from anywhere.

Selects the audience

District-wide, specific schools, grade levels, classrooms, or individual roles. Only options they're authorized to see.

Parents receive a notification

Email notification with a direct link. No app download required — works in any browser.

Parents respond or sign

Read the form, fill in responses, type their legal name, submit. 30 seconds on a phone.

Everything is recorded

Signature, responses, timestamp, IP address, and document integrity — all stored and searchable.

Why Districts Choose RosterRec

Predictable pricing — not per-student scaling that punishes growth

Easy adoption — QR codes for parents, CSV import for staff

PowerSchool integration for SIS data sync

Reduces district risk and liability with complete audit trails

No app download — works in any mobile browser

Replaces GroupMe, paper forms, and spreadsheet tracking

Built Locally

RosterRec is built by BearForge LLC in Andover, Kansas — by a parent who coaches youth sports and understands the real challenges schools and districts face. This isn't a pitch from a company across the country. It's a working platform built right here in Kansas, for Kansas districts.

Built for Real Communication — Not Just Announcements

Communication isn't just one-way announcements. Parents and staff communicate within structured, district-controlled channels — without relying on personal texting or external apps.

Classroom-level parent communication

Direct parent-to-parent messaging (within the system)

Photo sharing for classrooms and teams

All communication archived and searchable

See your district inside the system

20 minutes is all it takes. We'll walk through communication, forms, signatures, and the audit trail — using your schools as the example.